i. Personal Information –
Information that can be used to identify, distinguish or contact a specific individual; including
opinions, beliefs, financial information, birth date and other identifying
data but does not include the name, title or business address or telephone
number of an employee of an organization.
ii. Commercial Activity –
Any particular transaction, act or conduct or any regular course of conduct that is of a commercial character,
including the selling, bartering or leasing of membership or other lists.
iii. Consent –
Voluntary agreement with what is being done or proposed. Consent can be either express or implied. Express consent
is given explicitly, either orally or in writing. Express consent is
unequivocal and does not require any inference on the part of the organization
seeking consent. Implied consent arises where consent may reasonably
be inferred from the action or inaction of the individual.
1. Accountability –
We recognize our responsibility for all personal information under our control.
In order to ensure compliance of this Privacy Code, we have designated
the Facility Manager as the Privacy Officer responsible for the implementation
of policies and procedures, and adherence to the following principles.
We will also include a privacy protection clause in contracts with any
third parties we deal with.
2. Identifying Purposes – Parkland Community Centre
and those designated or contracted to act for or on our behalf, shall
identify the purposes for which personal information is collected at
or before the time the information is collected.
We will clearly define the purpose or purposes intended for personal data
before we collect the information and we will make it available at the
time of collection. Any personal information in our possession will
only be used for the original purpose for which it was collected. Any
secondary or optional uses of information by Parkland Community Centre will be identified and individuals will be provided with
an opportunity to reject or accept such uses.
3. Consent – We must have your knowledge and consent for the collection,
use, or disclosure of your personal information.
We will provide a clear explanation of the intended uses of your personal
information. We will also prevent your personal information from being
provided to other organizations on a reciprocal basis for the purpose
of fundraising. Hence, we will not disclose any personal information
without providing an opportunity for our members to opt-out. Parkland Community Centre
recognizes that individuals have the right to withdraw consent to personal information use at any time.
4. Limiting Collection – The collection of personal information shall
be limited to the purposes we have identified to you.
We will not collect personal information in an indiscriminate manner, nor
will we collect information from other individuals associated with you
such as family members or friends without your consent and knowledge,
and only in situations that are deemed to be most compelling.
5. Limiting Use, Disclosure and Retention – We will only use or disclose
your personal information with your consent (or as required by law)
for the purposes for which it was collected.
We will ensure that consent for personal information use is applied only
to purposes agreed to initially by the individual. Parkland Community Centre will only keep your information as long as needed
for its identified purposes.
6. Accuracy – We will keep your personal information accurate, complete,
and up-to-date as is necessary for the purposes for which it is to be
used.
We will provide our members the opportunity to update or correct their
personal information, which is outdated or inaccurate.
7. Safeguards – We will protect your personal information
by security safeguards appropriate to the sensitivity of information.
Parkland Community Centre shall take all reasonable means necessary to ensure
that all personal information under its care is protected against loss
or theft, unauthorized access, disclosure, copying, use or modification.
This includes but is not limited to physical, organizational and technological
means.
8. Openness – We will make specific, understandable information readily
available to your about our policies and practices relating to the management
of your personal information.
We will ensure that our policies and procedures regarding your personal
information are simple, clear and easily accessible in a variety of
forms including electronically and in print.
9. Individual Access – Upon request, we will give you
access to the existence, use, and disclosure of your personal information.
You are entitled to question the accuracy and completeness of the information
and have it amended as appropriate.
We will respond to your requests for access in a timely fashion. If,
in certain circumstances, we are not able to provide certain information,
we will provide you with a written explanation outlining the reasons.
10. Challenging Compliance – You have the right to question the Privacy
Officer about our compliance with the above principles.
We will make every effort to respond openly to inquiries or complaints
regarding our management, collection and disclosure of personal information.
We will ensure that every complaint is investigated and that the appropriate
actions required to rectify the situation is taken.